Summer Youth Camps Policies and Information

Summer Youth Camps Policies and Information

Thank you for registering for the Summer Youth Program. We look forward to seeing you in July! If you have any questions, please call us at 570-963-2600 or email at wspsuce@psu.edu

Camp Cancellations

The University reserves the right to cancel any camp due to insufficient enrollment or for other unforeseen circum­stan­ces. If a camp is cancelled, registrants will be notified immediately and registration fee refunds will be processed. Please note that the University cannot be held responsible for any other costs, charges, or expenses.

Cancellations and Refunds

Refunds will be made only if a written cancellation is received at least seven (7) business days prior to the first day of the camp. After that, the participant or organization will be held responsible for the fee. To cancel a registration, fax your cancellation notice to 570-963-2606 or email it to wspsuce@psu.edu.

Access

Penn State encourages individuals with disabilities to participate in its programs and activities. If you antici­pate needing special accommodations or have questions about the physical access provided, please contact the Center for Business Development and Community Outreach Office at 570-963-2600 or email at: wspsuce@psu.edu prior to the start of camp.

TSS Workers

Please notify our office at 570-963-2600 immediately if a TSS worker will be accompanying your child.

Background Checks and Training

All Penn State youth programs have policies in place to ensure the safety of youth participating in our programs is not compromised. All Penn State Summer Youth instructors/camp aides/volunteers are required to have a current Pennsylvania State Police background check, Federal (FBI) Fingerprint Criminal Background Check, Pennsylvania Child Abuse History Clearance, and go through training on an annual basis about their responsibilities including safety and security procedures. For more information, view the Information for Parents web page.

Medication

Penn State program officials will not dispense over-the-counter or prescription medications to campers. Participants will be allowed to possess and take medications on their own if permission is granted in writing by a parent or guardian. Medications must be in their original containers. For additional information on medication policies, please refer to the University Medical Treatment Authorization form.

First Aid and Medical Emergencies

Penn State personnel and/or instructors may only wash cuts, apply non-latex band-aids and apply ice packs. Parents will be contacted if any injury requires medical attention. If any medical emergencies arise, the instructor will call 911.

Emergency Alerts

Parents/guardians may sign up for emergency alerts via social media at PSUAlert. PSUAlert is Penn State's official emergency alerts system.  To check on campus status go to: ws.psu.edu

Confidentiality

For safety reasons, the University cannot release the names and/or phone numbers of other participants, even to those who wish to carpool.

Drop-Off and Pick-Up

All campers must be dropped-off and picked-up daily in the building where they have their camp. Before and after-camp care is not available, so campers may not arrive more than 15 minutes early or be picked-up more than 15 minutes late.

Daily Check In - Every day check-in begins at 8:45 am; please check in no later than 8:55 am. Afternoon check in begins at 12:45 pm; please check in no later than 12:55 pm. If your child is registered for the full day, only the morning check in is required.

Daily Check-Out:  Children will ONLY be dismissed by the instructors/program aides. This is a very busy time. For security reasons, please make sure you notify the instructor that you are taking your child and sign the sign out sheet. If you have not already filled out the Drop-Off and Pick-Up Information on the camp application and someone other than the parent/guardian is picking up your child, you MUST complete a Consent to Release Child to Another Person and give it to the instructor prior to the start of camp. If a camper has to leave camp before the designated time, the parent MUST complete the Early Dismissal Permission Slip.

Lunch and Snacks

Students enrolled in all-day camps should bring a packed lunch. Please note that we do not have the capability to heat or refrigerate lunches. All lunch periods are supervised by Penn State staff.

Please note that snacks and beverages are not provided. However, campers are welcome to bring their own snacks and/or beverages, which may be eaten during breaks scheduled by the instructors.   The campus book store is also open and does have snack and beverage items.

Sports Camps

Bring a drink daily with your name or initials written on it; wear appropriate gym attire and athletic gear. In case of bad weather, sports camps will take place in the gym.  Soccer: Bring shin guards and a drink each day.

Cellphones and Cameras

We respect our campers' right to privacy. Some parents do not give us permission to take photos of their child/children while at camp. Selfies and inappropriate use of cameras, imaging, and digital devices is prohibited while attending camp, including during lunch and break periods.

Cell phones may not be used during class or special sessions. If a parent needs to contact their child during camp for any reason, they may contact our office at 570-963-2600.

Illness

Please call 570-963-2600 if your child is not able to attend class due to illness or any other circumstance.